Were you recently put in charge of planning out a corporate event for your company? One of the most important things that you're going to have to do during the planning process is pick out the right entertainment for the event. The good news is that there are plenty of different types of entertainment for corporate events. In some cases, hiring a DJ or a band might make the most sense. In other instances, bringing jazz musicians, a pianist, or even a magician on board might be your best option.
With that being said, it can be difficult trying to narrow down your options for entertainment and choosing the right one. It's going to be important for you to avoid making some of the common mistakes that event planners make when attempting to do it.
Here are six mistakes to avoid when planning entertainment for corporate events.
1. Not Considering All Your Options for Entertainment
As we just mentioned a few moments ago, there are so many different kinds of entertainment for corporate events available today. You should try and make it a point to consider as many of them as you can before settling on what you believe to be your best option.
Some of the options you'll have will include:
- DJs
- Party bands
- Jazz musicians
- Guitarists
- Vocalists
- Harpists
- Pianists
- Magicians
- Comedians
You'll be making a huge mistake if you go through the process of hiring a DJ and don't even bother to consider all these other options. A DJ might end up being your best choice, but you shouldn't just assume that from the beginning.
2. Not Keeping An Open Mind When Looking at Your Entertainment Options
While considering your options for entertainment when planning a corporate event is important, it's just as important to keep an open mind when doing it. Otherwise, you might automatically rule out options that could work a whole lot better than you might think.
For example, hiring a magician might not be the first option that you think to choose when you're weighing your options for entertainment. But if you keep an open mind and explore the option further, you'll see that there are so many great magicians in the South that might be a great fit for your event.
By keeping an open mind, you'll open yourself up to possibilities you may not have normally considered. This could lead to your corporate event being an even bigger success than you could have imagined.
3. Not Thinking About the Audience That Will Be at Your Corporate Event
Hiring entertainment for corporate events is about doing more than just hiring who you think will put on the best performance. It's about trying to target an audience and finding someone that they'll love to see perform at your event.
Who is going to be attending your event? Is it going to be:
- A bunch of young people who are in their 20s?
- A handful of executives who are in their 60s?
- A lot of people who fall somewhere in between these two age groups?
Identifying your audience is going to make it so much easier to find the right entertainment. You might even want to mix and match different types of entertainment when planning events for your company so that you keep everyone happy.
4. Not Pinpointing the Tone You Want to Set at Your Corporate Event
In addition to figuring out who the audience at your corporate event is going to be, you should also decide what tone you want to set at your event. This tone should dictate which direction you decide to go in when hiring entertainment.
If your goal is to keep things on the more serious side during your event, jazz musicians or a pianist might do the trick. But if your goal is to put everyone into a festive mood and make them want to dance, a DJ or party band is going to be better.
Try to match the tone that you're going for with the entertainment for corporate events.
5. Not Booking Entertainment for Corporate Events Far Enough in Advance
When you're planning a corporate event, there are going to be a million and one different things that you'll have to do. It's why it's sometimes easy for people to put things like picking out the entertainment for corporate events on the back burner and wait until the last minute to do it.
You'll be asking for trouble if you take this approach to booking entertainment for your next corporate event! If you wait too long, you run the risk of your preferred entertainer or entertainers not being available on the day or night that you need them.
It's a good idea to try and choose the entertainment you want for a corporate event as far in advance as you can. It'll ensure that you're able to lock them down.
6. Not Keeping the Budget for Your Corporate Event in Mind
You want to arrange to have excellent entertainment at corporate events. But you don't want to do it at the expense of your event budget.
With this in mind, you should figure out how much money you can devote to hiring entertainment for corporate events as soon as you start the planning process. The sooner you can do this, the sooner you can start talking numbers with the entertainers you're considering.
Which Options for Entertainment Would Be Best for Your Corporate Event?
Hiring the right entertainment for corporate events is of the utmost importance. You could derail your corporate event from the beginning if you pick out the wrong entertainment for it.
You should work to avoid the mistakes that we've discussed here at all costs when considering the options for entertainment. By steering clear of them, you should give yourself every opportunity to find the right entertainers for your event so that it's every bit as successful as you want it to be.
Would you like to see how much your different options for entertainment will cost? Request a quote from us today to find out which options will fit into your budget.